- Saturday, May 18, 2019 / 12:00 p.m. – 4:00 p.m. Spokesmans
- Sunday, May 19, 2019 / 6:00 a.m. – 7:00 a.m. at the Race Site
- Needed for packet pickup are membership card printed from USAT website -OR- Membership card displayed digitally on smart phone -OR- Proof of purchase of One-day license
- And Photo ID
- This is a USAT Sanctioned Event. All USAT rules will be in effect during the event. For further review of the rules, please visit www.usatriathlon.org. You must be a current USAT member to participate or you will be required to purchase a one-day license during online registration for $12.
Race Day Parking:
- Grande Hills Estates is a beautiful neighborhood that has been a tremendously gracious host for the last few years of the Crawfishman Triathlon. We have secured the use of private property around the race venue. To ensure a good parking spot we recommend you arrive early. Parking professionals from FESS will be on site starting at 5:30 a.m. to guide athletes and spectators into approved parking. Please follow their directions to maximize the available parking spaces. Sunrise is 6:02 a.m. Use caution as athletes, volunteers and staff will be moving about in the early morning hours.
- MyLaps Triathlon Timing Tags will be distributed at Packet Pick Up. The disposable triathlon straps attach around the ankle through the use of adhesive strips. Please put on the triathlon timing strap prior to the event, as it is cannot be reapplied.
- Packet Pick-up: 6:00 a.m. – 7:00 a.m. at the Race Site
- Transition Opens: 6:00 a.m.
- Transition Closes: 7:15 a.m.
- Race Starts: 7:30 a.m.
(rolling self-seeded start – 3 seconds between swimmers)
- Course will be closed at 11:30
- Swim Cutoff: 8:30
- Bike Cutoff: 10:00
- Run Cutoff: 11:30
- Transition no longer secure after 11:30
- Swim Waves: Self-seeded rolling start with the 400 meter swimmers starting first.
- 400 meters or 1000 yard is triangular, Grande Hills Lake
Transition Area Conduct:
- For safety reasons, you will not be permitted to ride your bike in or out of the transition area. You must walk or run while in the transition area. Please watch out for other athletes as you move through transition and follow the instructions of race officials and volunteers.
- 18 mile out and back with some 90 degree turns, please be cautious of gravel at all turns.
- Each athlete is required to wear an approved helmet during the bike segment. You must have your helmet securely fastened on your head before you mount and dismount your bike. Drafting and blocking (impeding the progress of passing cyclists) are not permitted during the race. USAT officials will monitor the bike course and strictly enforce these rules.
- 4 mile course will be within the Grande Hill Estates subdivision, out Churchill Downs Drive to Hialeah and back.
- There will be a water station located near the 2 mile turnaround point.
- The course will close at 11:30. All participants still on the course at this time must be on the sidewalk. Participants who continue on their own will assume all risks and must adhere to local traffic laws.
- Please notify a race official and return your timing chip at the finish line if you decide to drop out of the race.
- Unsportsmanlike conduct or the verbal abuse of any race official during a race or at any time during event weekend will result in immediate disqualification.
Post Race Party:
- Join the Post Race party that will start at 9:00 and hang around Awards will begin at 10:30. Be sure to stick around for music, food, beer, and a great time with fellow racers. Everything will be wrapped up at 12:00.
Weather Contingency & Medical Plan
- Below is an illustration of our planning and processes involved in making changes to the race day schedule and/ or events. Ultimately there are only 4 options available due to lightning, heavy rains, hurricane, or community disaster. The options in order of preference are:
- Change of race start time on the scheduled date
- Modification of race format.
- Cancellation of event.
- FRESHJUNKIE Racing Refund Policy:
- If inclement weather or any other cause forces the revision or cancellation of any event, funds will not be refunded. These acts are god are out of the Race Directors control and therefore the event will not refund monies collected to host the planned events.
- If a racer is unable to compete due to personal reasons, it is up to the Race Director’s discretion to transfer entry into an upcoming race but the general policy is no transfers. Exceptions can be made, this must be requested before the last day before the race and the Race Directors decision is final. There are no refunds.
- The Race Director or Course Director makes the call to remove individuals from the field of activity. The Co- Race Director is the designated weather watcher utilizing local resources and the internet. Safe locations for events will be personal vehicles, first responder vehicles if allowed, and permanent mortar and black buildings. Skill level of all athletes must be considered.
- Re-location and evacuation of volunteer groups:
- Race Director notifies coordinators/ group leaders and being volunteer removal from field of activity. Parking areas must be accessible in the event of inclement weather.
- Communication Plan:
- The Race Director will initiate calls and discuss options and final decisions with all key personnel. In addition, all spectators will be informed of the weather situation and decisions affecting the race by PA system and bullhorn along course. This procedure will be discussed at the volunteer briefing and pre-race meetings.
- Since lightning is perhaps the most common and dangerous weather condition encountered by Race Director, the recommendations by the NCAA and NSSL will be followed during the event. Both agencies strongly recommend terminating activity when the lightning is six miles away since there is a strong probability that the next strike will be within six mile radius of the previous strike to ground.
- Flash to Bang Method
- Since it is unsafe to being an event if lightning is present, the race will be delayed until the lightning is passed and area is safe. The National Athletic Trainer’s Association recommends the flash to bang method for determining the distance strikes near to your area. This method states that one should begin counting on the lightning flash and one should stop counting when the associated clap of thunder is heard. Then divide the time to thunder (in seconds) by 5 to determine the distance (in miles) to the lightning flash. For example, an observer obtains a count of 30 seconds from the time he spots the flash to when the thunder is heard. Thus, that lighting flash was 6 miles from the observer. The 30 second flash to bang count is recommended as the shortest allowable time to consider resumption of activity. As the count account approaches 30 all activities should be postponed and all persons should be seeking a safe location. Another recommendation is that one uses the 30-30 rule which states that if an event is suspended die to the 30 second flash to bang method, one should wait at least 30 minutes from the sounds of the most recent thunder to resume activity.
- Heavy Rain
- While heavy rains are a real possibility there is no standard on how much rain is too much rain; the Race Director must rely on instincts, racer skill levels, communication from course monitors, and law enforcement input to make the decision as to when the course is no longer safe.
- Heavy Wind/ Tornadoes:
- There is no set rule regarding on how much wind is too much; the Race Director must work with the race staff, law enforcement, and local weather to determine if the course is safe.
- In the event of heavy winds the Race Director should secure all equipment from falls and communicate with all involved that a tornado warning has been issued. All parties should be instructed to move to a safe structure and take shelter. If a shelter is not available all parties are instructed to stay out of their cars and move into a shelter or lie flat on the ground in a ditch or depression and cover their heads or wear helmets.
- Extreme Heat:
- Many events are held in hot and humid conditions and it is the Race Directors responsibility to prepare for heat related issues. We will alert athletes before event of the possibility of extreme hear. We will provide adequate hydration options via water coolers, bottled water, sports drinks, wet towels, fruit and electrolyte capsules before, during, and after the event. EMS services will be on site and on call as well as adequate medical services at the finish line including catchers to lead racers to the medical tent.
- Pursuant to USAT guidelines wetsuits will be allowed when water temperatures are 78 degrees and below. Above 78 degrees and below 84 degrees wetsuits are allowed but the racer will not be eligible for awards. 84 degrees and above wetsuits are prohibited due to severe likelihood of dehydration.